Run your workforce on one calm platform.

Chapter 01

Welcome to Hello Rimo

Hello Rimo replaces the spreadsheets, the email threads, and the three tools your team has been gluing together. Time, leaves, payroll, overtime, shifts, and reports in one workspace. Accessible from the web, from Slack, and from an optional desktop client.

What you can do with Hello Rimo

Chapter 02

Getting started in five steps

Most teams are fully onboarded in an afternoon. No implementation consultants, no setup calls.

1. Sign up & create your workspace

   Go to hellorimo.com/signup. Continue with Google or use your work email. Pick a workspace name and a slug; your workspace lives at your-slug.hellorimo.com. The slug — the your-slug part — uses lowercase letters, numbers, and hyphens; dots aren't allowed (spaces and dots are turned into hyphens automatically), because the slug is a single web address.

2. Set your country, currency and time zone

   From Workspace settings, pick the country you operate in. Hello Rimo auto-fills the matching currency and time zone, you can override either one. The time zone is what every scheduled job (the daily leave report, weekly and monthly summaries, salary slips) and all "today" calculations run on, so set it to where your team actually is. Multi-zone countries (US, Australia, etc.) default to a representative zone; use the time-zone picker to choose your exact one. Hello Rimo also localizes payroll, shifts and salary slips around these values.

3. Invite your team

   Open People → Invite. Add emails individually or paste a CSV. Each invite carries the role you assigned: Admin, Team Lead, or Employee.

4. Connect Slack (optional but recommended)

   Under Integrations → Slack, click Add to Slack. Once connected, employees can clock in, request leave, and approve overtime without leaving Slack.

5. Pick your plan

   You start on the Free plan — free forever for up to 10 employees, with no card. Upgrade to Starter or Growth any time from Workspace → Billing.

Chapter 03

Your workspace, end to end

A workspace is your company's private home in Hello Rimo. People, policies, payroll, and history all live inside it.

What lives inside a workspace

• People. Employees, team leads, and admins. Each profile holds employment details, salary, leave balances, and reporting line.
• Teams. Group people for delegated approvals. A team lead manages their own team only; admins see everyone.
• Policies. Leave types, accrual rules, working hours, overtime thresholds. Set once, applied everywhere.
• Records. Time entries, leave history, payroll runs, salary slips. Immutable once finalized.
• Audit log. Every meaningful change is logged with who, what, and when.

Workspace settings to configure on day one

A first-run setup checklist on the admin dashboard tracks which of these you've completed and links straight to the right page for each.

Chapter 04

Three roles. Clear boundaries.

Each role sees what they need and nothing more. Promote or demote any time from the People page.

Chapter 05

Plans & pricing

Three plans, one optional add-on, two billing cycles. All amounts in USD. Invoices and tax handled for you.

The Desktop App add-on

The Desktop App is optional on every plan. It runs on macOS, Windows, and Linux, captures activity-aware time entries, and syncs to your workspace automatically. Pricing is consistent across tiers, and is never discounted on annual billing.

Monthly or annual

Switch billing cycle from Workspace → Billing. Annual prepays 12 months and applies a 20% discount to your base plan. The Desktop App add-on is billed at its full rate either way.

The Free plan

Every workspace starts on the Free plan — free forever for up to 10 employees, with full feature access and no credit card. Upgrade to Starter or Growth any time from billing when your team grows, and nothing pauses by surprise.

Chapter 06

Managing your billing

Everything you'd otherwise need a support ticket for is a button in your dashboard. Change plan, toggle the Desktop App, see what you'll be charged, before you confirm.

Where to find it

Open Workspace → Billing. Only admins see this page. From here you can:

• Switch plan (Starter ↔ Growth)
• Switch billing cycle (monthly ↔ annual)
• Toggle the Desktop App add-on
• Toggle auto-renewal
• Open your billing portal to update card details or download invoices
• View payment history

Switching plan, with a prorated preview

When you change plans mid-cycle, Hello Rimo shows you the exact prorated charge or credit before you confirm. The new rate applies immediately and your next renewal moves to the new plan. Add-ons stay attached.

What happens if a payment fails

You get an 8-day grace period. We email and Slack-DM the workspace contact on day 0, day 2, and day 5 with a one-click link to update the card. If the card still hasn't cleared by day 8, the workspace pauses. Your data stays safe; only write access is locked until billing is current. Reactivation is instant once payment goes through.

Auto-renewal

Auto-renewal is on by default. Turn it off from Billing to let your subscription expire at the end of the current cycle. You'll still have full access until then. Turn it back on any time to keep going.

Adjusting seats

On per-seat plans, your seat count updates automatically as you add or remove people. Bills prorate; you'll never be billed twice for the same period. There's no seat minimum — your bill always reflects exactly your current team size.

Canceling

From Billing, click Cancel subscription. You retain full access until the end of the current billing period. After that the workspace becomes read-only; your data remains exportable for 90 days.

Chapter 07

Features in depth

A reference tour. Skim by heading, or read end to end on a slow afternoon.

Time tracking & attendance

Employees clock in from the web, from Slack with /hellorimo start, or from the Desktop App. Breaks are toggled with /hellorimo break, which pauses and resumes the work timer; the Desktop App also captures idle periods automatically and deducts them from worked time. Net worked time is gross hours minus break time, end of story. Admins and team leads can adjust entries with a reason; employees submit adjustment requests for their approver to action.

Office hours, daily working hours & grace period

In Settings → Work schedule you set your workspace's office hours — a start and end time such as 09:00 AM – 06:00 PM. These are your expected attendance schedule: they drive lateness and show on each employee's My day view. Separately, daily working hours is the payable figure every business calculation uses — overtime, monthly required hours, payroll, and reports all read it, never the office window. By default daily hours track the office span (09:00–18:00 → 9), but you can set them manually, for example a 09:00–18:00 office with an 8-hour paid day to account for an unpaid lunch. Once you set daily hours by hand, changing office hours never overwrites them until you choose Reset to Auto. Monthly required hours keep working exactly as before (daily hours × working days, or a manual override).

Turn on a grace period to allow a short late window (5 to 60 minutes). If someone clocks in after the start time plus the grace window — evaluated in your workspace timezone, only on your configured working days, and never on a public holiday — Hello Rimo posts a late-arrival notice to your managers' channel on Slack (whichever you've connected and ticked under “Notify managers via”). Each employee triggers at most one alert per working day, so attendance edits and repeat clock-ins never spam. The grace period is off by default, so nothing changes until you enable it.

GPS-based attendance verification Scale

For teams that need clock-ins to happen on-site, admins can require GPS verification. In Integrations → GPS-Based Attendance Verification, turn it on and enter your office address, that's the only input. Hello Rimo geocodes the address and draws a geofence (a 250 m radius by default) around it. From then on, when an employee clocks in from the web portal or Desktop App, their device location is checked against that geofence: inside the radius clocks in normally, outside is blocked, and if the location can't be read the entry is marked for review rather than refused, so nobody is ever stranded. Every clock event is stamped Office, Off-site, or N/A in the attendance history for admins and team leads.

Because Slack can't report a reliable device location, clock-in and clock-out from chat are disabled while GPS verification is on; employees use the web portal or Desktop App instead (status, breaks, and everything else in chat keep working). The login screen also asks for location permission up front so verification is ready at clock-in. This feature is on the Scale plan.

Leave management

Define leave types at the workspace level: annual, sick, casual, unpaid, parental. Each type has an annual quota, a flag for whether it requires approval, and a unique color in the calendar. Employees submit requests from the web portal; team leads approve their team, and admins sign off. Used days are tracked automatically from approved requests, and a daily Slack roll-up shows who's out today.

Payroll & salary slips

Hello Rimo calculates pro-rated salary, deductions, and overtime automatically. Run payroll for any period; review line by line; publish. Salary slips render as PDFs in each employee's locale, with full CJK font support for Japanese, Chinese, and Korean names, and ship monthly on the 3rd to every employee's email.

Overtime detection

Set a daily threshold per workspace (default: 9 hours, editable in Settings → Work schedule). When an employee clocks out having exceeded it, Hello Rimo asks how to record the extra time. In the web dashboard a modal offers Count extra as overtime or Cap at the threshold; where Slack is connected, the same choice arrives as a DM with two buttons (continue as overtime / cap at the threshold). The session stays open until a choice is made, then closes on it — the decision is logged with the session, and confirmed overtime flows straight into the monthly report and the admin's approval queue.

Monthly summary

On the 1st of every month, Hello Rimo snapshots the previous month's overtime per employee and shows a 3-step breakdown: how much approved OT was absorbed into the monthly required hours (gap-fill), how much offset desktop-tracked idle time (idle-cover), and the leftover payable surplus. Admins see everyone, team leads see their reports, employees see themselves. The view sits next to the daily OT log on the Overtime page.

Monthly required hours are computed automatically from your Work schedule (daily hours × working days in the month, minus paid public holidays, minus each employee's approved leave). Admins can pin a custom monthly total if the auto value doesn't fit.

Shift management

Design weekly work schedules per employee or per department. Set working hours, active days, and minimum hours from the Shifts page. Employees and team leads see their week at a glance from the home screen.

Team-lead approvals

Hello Rimo delegates without losing oversight. Team leads handle adjustments and leaves for their own team only; admins see everything across the workspace. The team lead role is a clean middle layer between admin and employee.

Slack-native workflow

Slack is a first-class surface, not a bolt-on. Clock in, take breaks, check status, request leave, and confirm overtime, all without leaving the channel where your team already lives. Leave and WFH requests can be filed right in Slack with /hellorimo leave (Full-Day; use the web dashboard for a half day), and approvers act on them with Approve / Decline buttons in Slack or in the web portal, whichever they prefer.

Reports & insights

Weekly and monthly time-entry summaries land in your inbox: sessions and hours per employee. Overtime, attendance, leaves, and a daily roll-up are available in the admin portal, filterable by employee, department, and date range.

Self-serve billing

Switch plans, add or drop the Desktop App, toggle auto-renewal, update your card, download invoices, all from Billing. Every change shows its prorated impact before you confirm.

Activity log

Employee, integration, and tax changes are recorded append-only with actor, timestamp, and before/after values. Key day-to-day events (clock-ins, leave approvals, OT decisions) are recorded separately in the activity log. Both are filterable and useful for compliance and forensics.

Chapter 09

Slack workflow

Hello Rimo treats Slack as a primary surface. Clock in, take a break, check your status, all without leaving the channel where your team already lives.

Slash commands

Hello Rimo registers a single command, /hellorimo, with sub-keywords. Type /hellorimo help anytime to see the list. Short aliases are shown in parentheses.

start/end also accept the aliases clockin/clockout. Leave and WFH from Slack are Full-Day only; for a half day, use the web dashboard.

How breaks work

Breaks pause your work timer. Type /hellorimo break when you step away; type it again when you're back. Hello Rimo tracks the state for you. Net worked time is always clock-out minus clock-in minus the sum of all break time for that session. Take as many breaks as you need; they all add up.

Daily and weekly summaries in your dashboard show three numbers side by side: gross hours, break hours, and net hours. Admins see the same breakdown for their team. Overtime detection uses net hours, so a long lunch never trips the daily threshold by accident.

How the math lands for one work session, side by side:

Two breaks of 30 and 18 minutes total 48 minutes, which Hello Rimo subtracts from the 9h 12m between clock-in and clock-out, leaving 8h 24m of net worked time. Half-day or seconds-level breaks are handled the same way — every break is summed and deducted.

Notifications you can expect

• Overtime check. DM the moment your net work crosses the workspace daily threshold, with two buttons: continue working (counts as OT) or clock out now (caps at the threshold).
• Leave requests. DM to the team lead (or admin if no lead) when an employee submits a leave request, with an "Open in dashboard" button.
• Leave outcomes. DM back to the requester when their request is approved or denied, including the admin's note.
• Adjustment notifications. Attendance adjustments and overtime decisions DM the team lead, admin, and requester at each step.
• Public holiday announcements. When an admin adds a public holiday, the attendance channel gets a heads-up message.
• Daily leave report. Once a day, a clean summary posts to the report channel as a table listing who's out and why (WFH, sick, casual, annual, paternity, maternity), with a per-type and total count. It sends only on your working days, skips public holidays, and goes out at the hour you choose, in your workspace time zone.

Choosing when the daily report posts

The daily leave report is on by default. From Integrations → Daily leave report you can turn it off or pick the hour (0–23); it posts once that day, at that hour, in your workspace time zone (the one from Settings, see above), on working days only, to your Slack Leave channel — or the Default channel if you haven't set a Leave channel. Because the scheduler is aligned to the minute, the post lands right at the top of the hour you choose, in your workspace time zone (within about a minute), rather than drifting later in the hour. Want to see it immediately? Click Send test now on the same row — it fires the report straight away so you can confirm the format and that your channel is set, without waiting for the scheduled time.

Connecting Slack to your workspace

Connecting Slack is a one-click Add to Slack flow. There are no tokens, signing secrets, or webhooks to copy, and no slash commands to register by hand. Hello Rimo runs a single Slack app that serves every workspace; you authorize it once and choose where notifications post.

1. Open the Slack integration

   In the admin portal, go to Integrations → Slack and click Add to Slack.

2. Authorize Hello Rimo in your workspace

   Slack shows the access Hello Rimo requests, posting messages, reading basic profile info to match employees by email, and running the /hellorimo command. Review and click Allow. Slack sends you back to Hello Rimo, now connected. The workspace's access token is stored encrypted; nothing sensitive ever touches your browser.

3. Choose notification channels

   Back in Integrations → Slack, set your channels. The Default channel is required for channel posts — clock-in/out and attendance announcements, holidays, and the daily leave report all post there. Until you pick one, a setup checklist flags "Default Channel required" and those channel messages simply aren't posted. The Leave and Holiday channels are optional (each falls back to the Default). Direct messages, such as overtime checks and leave approvals, go straight to the right person, so they work with no channel selected.

That's it. /hellorimo works for everyone in the workspace right away, and the interactive parts, the leave form, the Approve / Decline buttons, and the overtime buttons, are already wired. There is nothing else to switch on.

Reconnect, disconnect & uninstall

• Reconnect. Running Add to Slack again for the same workspace refreshes access and keeps the channels you already chose.
• Disconnect. Use Disconnect in the Slack panel to stop all Slack messages for your workspace.
• Uninstall or token revoke. If someone removes Hello Rimo from Slack, or revokes its token, Hello Rimo notices automatically, marks the connection disconnected, and stops messaging. Reconnecting later restores the same setup.

Approving requests from Slack

When someone files a leave, WFH, or attendance-adjustment request, the approver gets a direct message from the Hello Rimo app (not a channel post, so the buttons stay private) with Approve and Decline buttons. On Growth's two-stage flow the request goes to the team lead first; approving forwards it to an admin for final sign-off, and either decline ends it. The employee is notified on Slack the moment a decision is made, and every Slack approval is written to the audit log just like a decision made in the dashboard.

The buttons work as soon as Slack is connected, there is nothing to enable. If a request can't be actioned (for example it was already handled elsewhere), the button reply says so instead of failing silently.

Integration

LINE WORKS

Many teams in Japan run on LINE WORKS rather than Slack. Hello Rimo works there too: your team can clock in and out, take breaks, and check their status right inside LINE WORKS — the same flows as Slack.

The commands

Type the word (no slash needed) or tap a Rich Menu button. Japanese keywords work too:

• clockin — start your day (日本語: 出勤)
• clockout — end your day; breaks are auto-deducted (退勤)
• break — toggle a break on or off (休憩)
• status — see whether you're clocked in and your net hours so far (状況)

Employees are matched automatically by their work email from the LINE WORKS directory — no manual linking. Clock-in/out events can also post to a channel you choose.

It's one clock, everywhere. A clock-in from LINE WORKS shows up on the web dashboard (and in admin reports), and a clock-out from the dashboard is reflected by the status command — because Slack, LINE WORKS, and the web all read and write the same attendance record.

Connecting LINE WORKS to your workspace

1. In the LINE WORKS Developer Console, create an App and a Service Account, and download the Service Account private key.
2. Register a Bot, enable it for your organization, and set its callback URL to https://api.hellorimo.com/api/lineworks/callback/<your-subdomain>.
3. Grant the bot the bot, bot.message, and user.read scopes.
4. In Hello Rimo, go to Settings → Integrations → LINE WORKS and paste the Bot ID, Bot Secret, Client ID, Client Secret, Service Account, and the private key. Optionally add an announcement channel ID.
5. Click Test connection, then Save and enable it.

Integration

Chat Command Center

One /hellorimo command turns Slack into a full HR surface. It adapts to who is asking: employees self-serve, managers run their team, and admins run the workspace. Slack renders these as Block Kit.

Type /hellorimo on its own to open your role-aware home with quick-action buttons, or /hellorimo help for a role-based list of everything you can run. Everything below is enforced server-side against your authenticated Hello Rimo role: employees only ever see their own data, team leads only their direct reports, and admins the whole workspace, and search is scoped the same way.

Most-used commands

👤 Employee commands

Available to everyone. Your own information only.

👥 Team-lead commands

Everything above, plus these for the people who report to you. A team lead can never see employees outside their team.

🛡 System-admin commands

Everything a team lead can do, extended across the whole workspace, plus:

Interactive approvals

Leave requests and attendance corrections aren't just listed, they're actionable. Each pending item carries Approve, Reject, and View Details buttons (Block Kit in Slack). Tapping one runs the same approval workflow and writes to the same audit log as the web app, so nothing in chat is a shortcut around your process. The message refreshes with the outcome.

Scheduled reports

Run /hellorimo report subscribe to receive a daily, weekly, or monthly attendance report as a direct message, scoped to your role: your own summary, your team, or the whole workspace. Delivery reuses the same scheduler as every other Hello Rimo job and respects your notification preferences, so turning scheduled reports off stops delivery.

Notification preferences

Run /hellorimo notifications to toggle categories, late arrivals, early departures, leave requests, attendance corrections, missing clock-outs, overtime, and scheduled reports, on or off. If you disable a category, Hello Rimo stops sending you those chat messages. Alerts are delivered in Slack once your workspace has connected it.

Permission model

Every command is checked on the server against your authenticated Hello Rimo role, never trusted from the chat message. The rule is simple and consistent across search, lookups, dashboards, and reports:

At a glance, who can run what:

How approvals flow

Both flows happen entirely in chat, and each stage reuses the same workflow and audit log as the web app.

If an employee has no reporting line, or is themselves a lead/admin, the request routes straight to the admin approval stage. Correction (attendance adjustment) approvals follow the same two-stage pattern.

Command details

The tables above are the quick reference; here is the fuller shape for a few of the most-used commands.

/hellorimo balance

• Purpose: View your own leave balance.
• Permission: Any employee (self only).
• Example: /hellorimo balance
• Returns: Remaining, used, and pending days for each leave type, plus your last request. For example, Annual: 12 remaining · 8 used · 20 total.

/hellorimo leave

• Purpose: Request time off.
• Permission: Any employee.
• Example: /hellorimo leave (opens a form/card)
• Returns: A submitted request that routes to your approver; you get a confirmation and a notification when it's actioned.

/hellorimo team today

• Purpose: A live snapshot of your team right now.
• Permission: Team lead (their reports) or admin (whole workspace).
• Example: /hellorimo team today
• Returns: Counts for working, on break, late, on leave, and not checked in.

/hellorimo approvals

• Purpose: Review and action pending leave requests.
• Permission: Team lead (their reports) or admin (all).
• Example: /hellorimo approvals
• Returns: Each pending request with Approve, Reject, and View Details buttons; acting refreshes the message and notifies the employee.

Quick start

1. Connect the integration. For Slack, install Hello Rimo from the marketplace and authorize with OAuth.
2. Open your home. Type /hellorimo on its own to see your role-aware home with quick-action buttons.
3. Clock in. Run /hellorimo start to begin your day, /hellorimo break to pause, and /hellorimo end to finish.
4. Try self-service. Check /hellorimo balance, /hellorimo today, and /hellorimo schedule.
5. Managers: run /hellorimo dashboard for your team and /hellorimo approvals to clear pending requests.
6. Subscribe to a report. Run /hellorimo report subscribe weekly to get a recurring summary in your DMs.

Best practices

• Post the essentials. Pin the top commands, start, end, break, leave, balance, in your team channel so nobody has to remember them. Everyone can always run /hellorimo help.
• Let managers self-tune alerts. Ask team leads to run /hellorimo notifications and keep only the categories they act on, so alerts stay meaningful.
• Use scheduled reports instead of manual check-ins. A weekly team report replaces a recurring "how did we do?" message.
• Approve in chat. Handle leave and corrections from /hellorimo approvals and /hellorimo corrections so nothing waits for someone to open the dashboard.
• Keep reporting lines current. Team-lead visibility follows the reports to field, so accurate org structure keeps the right people seeing the right teams.

Troubleshooting

Chat Command Center FAQ

Chapter 10

Connecting your email

Hello Rimo sends a lot of email on your company's behalf: invites, password resets, leave updates, weekly reports, salary slips, billing alerts, birthday and anniversary greetings. To send from your domain, connect SMTP credentials once.

What we send, so you know what to expect

Setup with Gmail (app password)

Gmail is the most common choice. The setup uses an app password, not your regular Google password. This requires 2-Step Verification to be on, which we recommend anyway.

1. Turn on 2-Step Verification

   Open myaccount.google.com → Security. Under Signing in to Google, click 2-Step Verification and follow the prompts. This is required before app passwords become available.

2. Create an app password

   Still in Google account settings, search for App passwords or open myaccount.google.com/apppasswords. Name the password Hello Rimo and click Create. Google shows you a 16-character password. Copy it now; you won't see it again.

3. Open Hello Rimo's Integrations page

   In the admin portal, click Integrations. On the Email (SMTP) card, click Connect.

4. Fill in Gmail's SMTP settings

   Use these values:

   SMTP host	smtp.gmail.com
   Port	587
   Username	your Gmail address, e.g. hr@yourcompany.com
   Password	the 16-character app password from step 2
   From name	how the sender appears, e.g. Acme HR
   From email	same address as username, or an alias

5. Test the connection

   Click Test connection. Hello Rimo opens a TLS connection to Gmail and verifies your credentials. A green confirmation means the credentials are valid. If it fails, the most common cause is using your regular Google password instead of an app password.

6. Save & enable

   Make sure the Enabled checkbox is on. Click Save. Your password is encrypted before it's stored. From now on, all Hello Rimo emails for this workspace go through your Gmail account.

Setup with a generic SMTP provider

SendGrid, Postmark, Amazon SES, Mailgun, or your own corporate SMTP all work the same way. Open the same Integrations → Email (SMTP) → Connect modal, then fill in:

• SMTP host: whatever your provider gives you, e.g. smtp.sendgrid.net, email-smtp.us-east-1.amazonaws.com, smtp.postmarkapp.com.
• Port: usually 587 (TLS) or 465 (SSL). Port 465 automatically uses SSL; everything else uses STARTTLS.
• Username: the SMTP username from your provider's credentials page. Often apikey for SendGrid, or an IAM-derived username for SES.
• Password: the SMTP password or API key.
• From name / From email: a sender identity verified with your provider. For SES this must be a verified sender; for SendGrid you'll need domain authentication set up first.

Click Test connection, then Save.

Make sure your mail actually lands (SPF, DKIM, DMARC)

Connecting SMTP lets Hello Rimo send as your domain, but mailbox providers (Gmail, Outlook, corporate filters) will only trust that mail if your domain's DNS says the sending server is allowed to use it. Without this, your invites and slips can quietly land in spam, or be rejected outright. This is a one-time DNS setup at your domain registrar or DNS host, and it's the single most common reason a perfectly valid SMTP connection still doesn't deliver.

• SPF — a TXT record on your domain listing who may send for you. Add the include your provider gives you (e.g. include:_spf.google.com for Gmail, include:sendgrid.net, include:amazonses.com). Keep a single SPF record; multiple SPF records is itself a failure.
• DKIM — a cryptographic signature so receivers can verify the mail wasn't altered. Your provider gives you one or more CNAME (or TXT) records to publish. Enable DKIM signing in the provider's dashboard, then add their records.
• DMARC — a TXT record at _dmarc.yourdomain that tells receivers what to do when SPF/DKIM fail. Start with v=DMARC1; p=none; rua=mailto:you@yourdomain to monitor, then tighten to quarantine once you've confirmed alignment.

Gmail app-password setup needs no extra DNS if you're sending from the same Google Workspace domain you already use for mail, since SPF/DKIM are usually in place. Dedicated providers (SendGrid, SES, Postmark, Mailgun) always require you to publish their SPF and DKIM records before delivery is reliable, do this in their dashboard's domain authentication step before you rely on it.

Disconnecting

From the same Integrations page, click Disconnect. Your encrypted credentials are removed. Future sends fall back to the platform default. You can reconnect any time without losing history.

Chapter 11

The Desktop App

Optional. Runs quietly in the background. Designed for teams that want activity-aware time entries.

What it adds

• Activity tracking that starts automatically when you clock in from Slack or the web.
• Idle detection: 15 minutes without keyboard or mouse activity is logged as idle and deducted from your worked hours.
• A small status indicator so you always know whether the tracker is running.

Desktop Tracking

The Desktop App can enforce desktop-based attendance tracking. From Admin → Desktop App, under Desktop Tracking, administrators can choose to:

• Require the Desktop App so idle time is always running and captured accurately.
• Require the Desktop App for Clock In — employees and team leads can only clock in from the Web Dashboard, Slack or other supported chat integrations while the Hello Rimo Desktop app is running and actively tracking.

These are optional controls. Normally enable them only after the Desktop App has been deployed to everyone in your organization — otherwise users may be prevented from clocking in. When enforcement is on and the app isn't ready, the clock-in is blocked with a prompt to open the app (and, on macOS, grant the Accessibility permission and relaunch), so idle and activity tracking stay accurate on every shift, no matter where someone clocks in.

Available platforms

• macOS Apple Silicon (M1 / M2 / M3) and Intel as separate .dmg installers.
• Windows 10 and 11 (x64) as a portable .zip — extract anywhere and run Hello Rimo.exe.
• Linux as a universal .AppImage (works on every distro) or a Debian / Ubuntu .deb.

Installing it

1. An admin toggles the Desktop App add-on on from Workspace → Billing. Once active, a Desktop tab appears in every user's portal.
2. Each user opens the Desktop tab. Hello Rimo auto-detects the OS and highlights the recommended installer; other platforms are listed below it with SHA-256 fingerprints for integrity verification.
3. Run the installer, then sign in with the same email or Google account used in the web portal. The app pairs automatically and starts tracking idle time the moment you clock in.

First launch on macOS

Hello Rimo for Mac is signed but not notarized by Apple — no Apple ID is needed to run it, but macOS blocks the very first launch of a freshly downloaded app. It's a one-time step per Mac:

1. Double-click Hello Rimo, then dismiss the “Apple could not verify…” warning.
2. Open System Settings → Privacy & Security, scroll down, and click “Open Anyway” next to Hello Rimo → confirm.
3. Hello Rimo opens normally from then on.

Prefer the Terminal? Run this once instead, then open Hello Rimo:

xattr -cr /Applications/Hello Rimo.app

Granting Accessibility (macOS)

To measure idle time, Hello Rimo needs macOS Accessibility permission. Without it the app still runs, but it can’t see keyboard or mouse activity, so idle time isn’t tracked (and if your admin requires the desktop app to clock in, clock-in stays blocked until it's granted).

1. When Hello Rimo prompts, click Open Accessibility Settings — or open System Settings → Privacy & Security → Accessibility yourself.
2. Turn ON the switch next to Hello Rimo.
3. Quit and reopen Hello Rimo — the permission is read when the app starts.

Pricing recap

$3 / employee / month on every plan. Annual customers pay the same per-seat rate; the Desktop App is not discounted on annual.

Privacy

The app only registers keyboard and mouse activity to measure idle time. It does not record keystroke content, application names, browser history, or screenshots. Admins see net worked hours and idle deductions, not the underlying activity stream.

Chapter 12

Data, exports & security

Your data is yours. You can take it out the same day you bring it in.

Accessing your data

Admins can view and filter the full set of records inside the admin portal: employees, salaries, time entries, leave requests, payroll, and the activity log. Monthly salary slips are delivered as PDFs to each employee's email, and the daily Slack leave report and weekly time emails give you running visibility.

For bulk data extracts or migrations off Hello Rimo, our team can run the export for you. Reach out from hellorimo.com/contact and we'll send a packaged dataset. Self-serve CSV export from the admin portal is on the roadmap.

How your data is protected

• Encrypted in transit and at rest. TLS on every connection, AES-256-GCM on stored integration credentials.
• Workspace isolation. Each workspace lives in its own dedicated storage; one tenant cannot reach another's data.
• Role-bound access. Permissions are enforced server-side at the route layer, not just in the UI.
• Append-only audit log. Employee, integration, and tax changes are recorded with actor, timestamp, and before/after values.
• Working toward SOC 2 Type II. SSO/SAML and a formal Data Processing Agreement are available on request; talk to us at sales@hellorimo.com if these are a buying requirement.

Chapter 13

Frequently asked questions

Short answers to common questions. The longer answers live in the chapters above.

Chapter 14

Getting help

A few ways to reach us. Pick the one that fits the size of the question.